The 5 Items You Need on Your Live Auction — Sarah Knox Auctioneer for Fundraising Benefit & Charity Events (2024)

1. Unique Experience

This is something they can't get anywhere else. This is super important for any crowd, but especially if you are hosting an auction for millennials because research shows (and in my experience), they are more likely to bid on an experience than on a physical item. The great part of this is that most of the experiences you can offer, require creativity and not money to produce. A couple examples that I have sold are:

Sleepover/Lock-in at the Children's Museum. Opportunity to conduct the professional Orchestra. Unlimited access to 30+ collector cars for an entire summer. A tour of Jay Leno's private garage. Tour of a Private Wildcat Sanctuary. The opportunity to fund a refugee business. Beekeeper for a day.

2. Dining Experience

These sell so so well! People love great dining experiences. Usually the actual retail value of these are under a thousand, but they usually sell for several thousand dollars.

You can approach this several ways.

A Chef dinner in-restaurant experience. This is really amazing if you have a new and hot restaurant that has been getting rave reviews and reservations are hard to come by. A Chef dinner for 8-12 with wine pairings. This should a special menu created for this experience, interactions with the chef and be a very special experience. I have sold several where the guests would be in the kitchen or the wine cellar for the meal. This is a several thousand dollar item

Dinner in a prominent person's home. This experience would be if your founder or a public figure wanted to host a dinner party in their home. They could cook themselves or bring in a chef of some sort to their home. Guests love getting quality time with people who are usually quite hard to get an audience with.

Dinner Party in the winner's home with a personal chef.This is where a chef (professional or a passionate amateur) would come to the winners home with all the food and prepare a meal for 8-12,including adult beverages, and then they would clean up. I have seen this go for thousands of dollars at small events where a teacher or board member is the chef for the night. It doesn't need to be a professional. It just needs to be a likable personality who can cook a good meal.

3. Trip

This could be a local trip or a fabulous dream destination. Either way, people love a get-a-way. Truth be told, local trips have been selling much better over the past couple of years. I'm based in Minneapolis and it is not uncommon for a cabin on the North Shore for a weekend to sell for more than a week long trip at a luxury villa in Mexico.

Donated airfare is hard to come by these days, so don't let that hold you back from putting up a great trip. In my experience, the airfare doesn't bring much more revenue to an item, so go ahead and sell the trip without airfare.

My only rules for selling trips:

Must have open availability or at least flexible availability. Meaning, it is available for more than just one week out of the year.

No Time Shares.This falls in the same spirit as the first rule, but also they are just a pain in the neck to coordinate. No one wants to buy your timeshare. It's not a good donation. Just don't do it.

4. Sports Experience

This could be a wide variety of things. Great seats to a highly anticipated game. Meet and greet with players. If you received a ton of random sports tickets, you could package them all together in a "Year of Minnesota Sports" package. If you have signed items, make sure they are from athletes people care about. Michael Phelps signed photo = Great! A B-String Athlete who no one has ever heard of = Bad.

5. Alcohol Experience

This usually hits a broad appeal. This can also tie in with the meal experience. Brewing or winemaking experiences are fun. I've also sold many "Walls of Wine" where the board members and liquor stores all come together and donate a bottle of wine and you can sell it as a collection to the winning bidder. It offers a broad appeal which makes this a good item to start or end the Live Auction with.

DISCLAIMER:If your organization has any affiliation with addiction or you are a religious organization that does not condone alcohol consumption, this item is NOT for your group. There are so many more amazing items you can add to your live auction to ensure it is varied and engaging without including an alcohol-related item.

What do you think?

How does your current Live Auction line up compare?

I hope this gets your juices flowing so that you can be ready for brainstorming some great ideas for your event!

The 5 Items You Need on Your Live Auction — Sarah Knox Auctioneer for Fundraising Benefit & Charity Events (2024)

FAQs

How many items should you have in a live auction? ›

In most cases, live auctions should present 7-12 items at the most. Presenting your guests fewer auction items that have a higher value and will sell well is always better than offering too big of a selection.

What items sell best at auctions? ›

While the simple answer is anything of value, the more complex answer goes deeper than that. Antiques, fine artwork, and classic jewelry see the best returns at an auction most of the time.

How do you organize a benefit auction? ›

Twelve Steps to Preparing a Successful Fundraising Auction
  1. Set Goals for Participation, Procurement, and Earning. ...
  2. Plan a Budget. ...
  3. Set a Date and Location. ...
  4. Choose an Auctioneer. ...
  5. Send Out Invitations. ...
  6. Solicit Donations of Goods and Services. ...
  7. Prepare Written Materials. ...
  8. Promote and Publicize the Event.

What are the best items for silent auction? ›

Items like food, coffee, beer or wine, ceramics, candles, and certificates for the services of local artisans could all be great silent auction item ideas for your basket.

How many items are needed for an auction? ›

A good rule of thumb is to provide 1 or 2 auction items for every bidder or spender at your event. For a guest list of 100 people (roughly 50 couples who'll be bidding and spending together), approximately 25-35 items would create an effective market that's competitive but not overwhelming.

What percentage do most auctioneers take? ›

Some of the ways they receive payment include: Commission: Auctioneers often charge a commission, representing a percentage of the auction's gross sales. A 10% to 15% commission is typical for this profession. Depending on the deal, they may also receive bonuses.

What is the most valuable thing ever sold at auction? ›

Salvator Mundi by Leonardo da Vinci.

What do auction houses do with items that don't sell? ›

One common strategy for unsold items is to reintroduce them in upcoming auctions. This approach is particularly prevalent in auction houses that conduct regular sales. If an item does not attract sufficient bids in one auction, it might find a more receptive audience at a different time or in a different market.

Is it worth selling items at auction? ›

Selling at auction can be a great way to get the best value. Through an auction house your items are offered for sale and the market decides what they are worth.

What do you wear to a benefit auction? ›

Outfits like khaki pants and company polo shirts, neutral pants or capris with button-up long- or short-sleeved tops, or casual skirts with blouses or dress-casual tops are all good choices.

How do you run a successful auction fundraiser? ›

Let's get started!
  1. Decide What Type of Auction to Host. ...
  2. Set Fundraising Goals. ...
  3. Assemble Your Charity Auction Planning Team. ...
  4. Confirm Your Fundraiser's Logistics. ...
  5. Develop a Corporate Sponsorship Strategy. ...
  6. Procure Auction Items. ...
  7. Market Your Fundraiser. ...
  8. Host the Auction Fundraiser.

How do you organize a charity benefit? ›

Key steps to plan a fundraising event
  1. Define your cause. ...
  2. Create a budget. ...
  3. Identify your target audience. ...
  4. Select an accessible venue. ...
  5. Improve how you collect out-of pocket expenses. ...
  6. Establish an engaging theme. ...
  7. Recruit aligned sponsors. ...
  8. Promote strategically.
Jan 4, 2024

What should you not do at an auction? ›

What Not to Do on Auction Day
  • Don't talk about your selling price to anyone - even the neighbours. ...
  • Don't have friends or family interfere with the bidding. ...
  • Don't set your reserve too high. ...
  • Trust the process. ...
  • Keep up the presentation. ...
  • Don't forget to tell the neighbours. ...
  • Don't panic if your home doesn't sell during the auction.
Dec 20, 2023

What is a super silent auction item? ›

A super silent auction is a subset of your silent auction that features 1-3 valuable, highly sought after items that did not make it into the live auction. To maximize bidding, these “super” items should be showcased separately with extra lighting, special signage and dedicated announcements from the auctioneer.

How do I get the most out of an auction? ›

Your goal should be to make 150% on each auction item. For live auction items, you need to make sure your auctioneer is aware of how much the item costs you and what your goal bid is for the auction item. That way, they can set the starting price and drive bidding in a way that works for the room and the item.

How to run a successful live auction? ›

4. How to Plan a Live Auction
  1. Step 1: Set a goal and budget. ...
  2. Step 2: Recruit an auction team. ...
  3. Step 3: Solicit auction items. ...
  4. Step 4: Pin down a date and location. ...
  5. Step 5: Hire an auctioneer. ...
  6. Step 6: Promote the event and sell tickets. ...
  7. Step 7: Promote your auction items. ...
  8. Step 8: Set up the live auction.

How long should a live auction last? ›

Mistake 5: Running too long.

As Robertson quips, “I've never started a live auction too early, but I've certainly finished them too late.” Most events are 3 to 4 hours long and end around 9:30 pm at the latest. (On Sundays, the entire event timeline should be shifted at least 1 hour earlier.)

What is the ideal number of silent auction items? ›

At a minimum I recommend having one silent auction item/package for every 4 people in the room. I've seen ratios of one item for every 7 people work very well, too. Don't get caught up in the misconception that more is better.

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