Profit and Loss Statement Template - Free Download (2024)

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Profit and Loss Statement Template - Free Download (1)

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What is a profit and loss statement?

A profit and loss statement (P&L) sets out your company income versus expenses, to help calculate profit. You’ll sometimes see profit and loss statements called an income statement, statement of operations, or statement of earnings.

P&L statements can be created to analyze and compare business performance over a month, a quarter or a year, and are an effective tool to review cash flow and predict future business performance.

Smart business owners use profit and loss statements alongside other key financial documents, like the balance sheet and cash flow statement, to check up on and improve the health of their businesses.

Download a simple proft and loss statement for small business

Download a multi-step profit and loss statement

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Download your profit and loss statement template.

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Profit and loss statement format.

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Profit and Loss Statement Template - Free Download (9)
Revenue
Revenue, also called sales or business income, includes money received for the sale of the company’s goods or services.
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Profit and Loss Statement Template - Free Download (11)
Expenses
Expenses, are costs the company incurs related to sales. These might include the cost of goods for resale, property rental, and the price of consumables like printer ink and stamps.
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Profit and Loss Statement Template - Free Download (13)
Profit/loss
You can calculate your business profit or loss by subtracting the expenses incurred from your revenue. If the number is positive, you have a net profit. If it’s negative, your business has made a loss in that period.
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Profit and loss statement formula.

The single step profit and loss statement formula is:
Total Revenues - Total Expenses = Net Income

A P&L statement compares company revenue against expenses to determine the net income of the business.

Subtract operating expenses from business income to see your net profit or loss. If revenues are higher than total business expenses, you’re making a profit. If your business expenses over the period being examined were higher than your income, the company has made a loss.

This calculation is useful for business owners and investors as it shows the net profitability of a business, and how efficient a company is at generating net income.

Profit and loss statements give a snapshot view of business performance - create a monthly, quarterly or annual statement, which you can analyze and compare to performance over the same period in previous years.

Profit and Loss Statement Template - Free Download (16)

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Profit and Loss Statement Template - Free Download (18)

How to create the profit and loss statement template?

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Profit and Loss Statement Template - Free Download (20)
Choose the time period.
Choose the time period used to generate the income statement - this could be a month, a quarter or a year, for example.
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Profit and Loss Statement Template - Free Download (22)
Add revenue and expenses.
Input your business income and expenditure numbers.
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Profit and Loss Statement Template - Free Download (24)
Add or remove line items as necessary.
Make sure the P&L statement fits your business by adding and removing line items as you go. Add a line where needed, or you can also easily delete lines from the template as required.
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Profit and Loss Statement Template - Free Download (26)
Double check the formulas.
Confirm that the formulas are working as intended.

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Download your multi step P&L statement template.

To receive the download link on your email, please enter your email address. When you enter your email, you’ll also be signed up to receive the Wise Business newsletter, our free monthly email packed with handy guides and tips on how to grow your business internationally. You can unsubscribe at any time.

By subscribing, you agree to receive marketing communications from Wise. You can unsubscribe at any time using the link in the footer of our emails. See our privacy policy

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FAQ

Both the profit and loss statement and balance sheet are important financial statements - but each has a different function for business owners and investors.

A balance sheet gives a point in time view of a company's assets and liabilities, while the P&L statement details income and expenses over an extended period of time (usually one year). A balance sheet helps determine a company's current financial situation and make important financial decisions. The profit loss statement can be run at any time of the fiscal year to determine profitability and compare one period of time to another to show growth.

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Profit and Loss Statement Template - Free Download (28)

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Profit and Loss Statement Template - Free Download (2024)

FAQs

Does Excel have a profit and loss statement template? ›

Yes, there is a profit and loss template in Excel that you can use to create your own statement. The template includes formulas to calculate revenue, expenses, and net income. You can enter your own data to get started.

Does Word have a profit and loss template? ›

There are many statement templates in Word that will help you create the best statement for the organization you work for. You can either make spreadsheets or make a word document statement. Enter the values, subtract expenses from the revenue that you get. This way you can make the right statement you need to be made.

How to build a P&L from scratch? ›

Here's a general step-by-step guide to creating a profit and loss statement:
  1. Choose a reporting period. ...
  2. Gather financial statements and information. ...
  3. Add up revenue. ...
  4. List your COGS. ...
  5. Record your expenses. ...
  6. Figure your EBITDA. ...
  7. Calculate interest, taxes, depreciation, and amortization. ...
  8. Determine net income.
6 days ago

Can I do my own profit and loss statement? ›

There is some great accounting software out there, like QuickBooks, Peachtree, and others, that can generate a profit and loss statement for your business. But if you are a small business owner building a P&L on your own, even a simple Excel spreadsheet will suffice.

What is the basic formula for a profit and loss statement? ›

How do you calculate P&L? Your P&L statement will draw on the following data points and calculations: Net Sales (or revenue) – Cost of Sales (or Cost of Goods Sold) = Gross Profit (or Gross Margin) Gross Profit – Operating Expenses = Net Operating Profit.

What is the formula for profit and loss in Excel download? ›

To determine the company's profit and loss statement, you can subtract its total expenses from its revenues. Net profit or loss equals total revenues minus total costs to determine the final account. This calculation measures the company's financial performance over the specified time period.

What is the formula for P&L in Excel? ›

Calculating profit in Excel can be done using a simple formula. Subtract the total expenses from the total revenue to obtain the profit. You can use the formula "= Total Revenue - Total Expenses" in an Excel cell to calculate the profit.

Are the templates on word free? ›

You can download free, pre-built document templates with useful and creative themes from Office when you click File > New in your Office app. Templates can include calendars, business cards, letters, cards, brochures, newsletters, resumes, cover letters, presentations, social media and much more.

Where can I get a profit and loss statement? ›

The P&L is found in the annual financial reports that all publicly traded companies are required by law to issue and distribute to shareholders. 1 Annual financial reports include a company's P&L statement, balance sheet, and a statement of cash flow. Financial statements are found on a company's website.

What is the profit and loss of Microsoft? ›

Microsoft net income/loss for the twelve months ending December 31, 2023 was $191.093B, a 6% increase year-over-year. Microsoft annual net income/loss for 2023 was $72.361B, a 0.52% decline from 2022. Microsoft annual net income/loss for 2022 was $72.738B, a 18.72% increase from 2021.

What does a P&L sheet look like? ›

A P&L statement shows a company's revenues and expenses related to running the business, such as rent, cost of goods sold, freight, and payroll. Each entry on a P&L statement provides insight into how much money a company made and spent.

How to prepare a profit loss statement template? ›

How To Create a Profit & Loss Statement
  1. Step 1: Choose a timeframe. ...
  2. Step 2: Gather your financial information. ...
  3. Step 3: Use a P&L Statement template. ...
  4. Step 4: List your revenues. ...
  5. Step 5: List your cost of goods sold. ...
  6. Step 6: List your expenses. ...
  7. Step 7: List interest, taxes, depreciation, and amortization.
Feb 2, 2022

How do I create a simple profit and loss statement in Excel? ›

Sum up all the revenues using the SUM function. Similarly, add all expenses like advertisem*nts and employee expenses and compute their total using the SUM formula. Calculate the profit or loss under the summary section using the formula: Net Profit/Loss = Net Revenue - Total Expenditures.

Where can I get a profit and loss form? ›

Copies are available in the office of any District Director of Internal Revenue. The instructions on the form set out the provisions of the law which permit these forms under certain conditions to be filed to cover ministers, and others mentioned above.

How much does it cost for a profit and loss statement? ›

As an accounting professional, I usually start at $1000 and go up from there, however I have done them for less depending on the circ*mstances. If you are coming on as a client, am I doing your Income Tax as well, and most important how much time do I need to spend on it.

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