How to Plan a Road Trip: Itinerary, Route, Budget and More (2024)

Last Updated on January 24, 2024 by Grant

Despite the fact that Grant and I live just outside Atlanta, GA, we have done MANY road trips out West. Some of those have been relatively short (1-2 weeks), while others have been a month or longer. So, let’s talk about how we plan a road trip out West (or anywhere else) and give you tips on how you can plan a similar adventure of your own.

We’ve done road trips both with and without our RV. Many aspects of planning an RV road trip are the same as a road trip with just a normal passenger vehicle. But there are some logistics that you should consider if road-tripping with an RV.

I’ll use our 2017 RV road trip that took us all the way to California as my example. This particular trip was about seven weeks long. Yours may be longer or shorter, but the planning stages are the same, regardless of the amount of time spent on the road.

Planning any trip can feel overwhelming, at least in the beginning. Even I get nervous when I start thinking about planning a trip and I’ve planned many trips and generally enjoy doing it.

The key to planning your road trip is to take it one step at a time. Do what you can, when you can and don’t stress about the details until the time comes to think about the details. You can’t figure out what hotel or campground you’re staying at if you don’t know where you’re going. Start with big ideas and then narrow things down from there.

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Choosing Your Road Trip Itinerary

When choosing your itinerary, choosea few big stops that really fuel your passion and get you excited. Then add additional stops in nearby places along the way.

This 2017 itinerary had us on the road for 50 days. That beat our previous “longest road trip to date” by a whopping 12 days. Since then, we’ve typically spent about 6-7 weeks on the road every summer. Yes, both of us being teachers has its advantages when it comes to travel!

We chose this itinerary for several different reasons. Traveling West is truly one of our favorite directions to go. Almost all of our long-term trips have taken us west of the Mississippi River.

In 2016, we forced ourselves to New England for a new adventure. While we loved it, we quickly realized it had been three years since we explored the western frontier in the summer. Quite simply, we were ready to return to our “happy place.”

In planning our itinerary, we considered just about all destinations “out West,” focusing on the West Coast. We considered California, Oregon, Nevada, Utah… You get the idea. Ultimately, we had to narrow things down so that we wouldn’t be moving too much! We decided our main two stops would be Yosemite and Yellowstone National Parks.

We chose Yosemite because we had not traveled to California together. Not only did we get to add another state to our list, but we got to add one of the most amazing national parks as well. Who wouldn’t be excited about that?

We chose to return to Yellowstone because it is truly one of our favorite destinations in the world. This was our fourth trip there together and we were still very excited. We always love seeing geysers, canyons, wildlife and so much more! It truly never gets old.

Wherever you decide to go, make sure it is something that you are really excited about!

Determining Your Road Trip Route & Details

Once we made the decision on the big stops, it was time to fill in the details and find additional sites to visit. National Park sites fuel many of our road trip routes. We try to string together several sites to make an interesting route, both on the way out and on the way back.

Suggestions for planning your route:

• Use Pinterest to search for interesting ideas.
• Ask coworkers and friends for suggestions.
• Visit family or friends in the area.
• Retrace the steps of a memorable childhood vacation.

Our first real stop after leaving our home in Woodstock, GA was in the Flagstaff, AZ area (after three days of driving). A work colleague told us about Meteor Crater and, with a few Google searches, we were sold!

There are several National Park sites nearby as well, which is always a plus for us. We, of course, also spent some time “standin’ on a corner in Winslow, Arizona” while we were in the area.

Another big stop, after Yosemite, was Great Basin National Park. We had considered Great Basin for a few years. Since it is more-or-less between Yosemite and Yellowstone, this worked out perfectly for this trip!

After a trip I took with my dad and sister many years ago, I knew driving the Extraterrestrial Highway across Nevada would be interesting. My research with Google and Pinterest searches also brought up information about Cathedral Gorge State Park. And, just like that, we had an interesting route across Nevada from Yosemite to Great Basin!

Another big stop was western Colorado. It was “on the way back” and allowed us to visit several National Park sites we haven’t seen and see some family.

Campground or Hotel Reservations

Once you have the route mapped out, it is time to start making reservations. We sometimes struggle with how detailed we should plan things out. When we were tent camping, we could be a bit more spontaneous and wait until the last minute for campgrounds or hotels. We have found we are not comfortable doing that with the trailer and, especially when our cat, Alee, traveled with us.

First, we simply had to find a place with hookups so we could leave Alee during the day. Second, when pulling a trailer, hotels are pretty much off-limits unless they have ample parking. Even if we could park, many hotels do not accept pets, much less cats.

Sadly, we lost Alee, our camping kitty to a tumor in 2019. We miss having her with us at home and on the road.

So, we used to find ourselves planning the details a bit more rigidly than we might really want to. Now that we are traveling without a cat, we do have a little more flexibility. Still, with the rise in popularity of RVing and camping, we often find ourselves making reservations fairly far in advance.

I typically use campground reviews on RV Life, along with Tripadvisor and Campendium to research campgrounds and find us the best place to stay. I also created this document to help me compare campgrounds and pick the right one.

For hotels, we prefer the Hilton chain, where we love earning and redeeming Hilton Honors points. If there isn’t a Hilton hotel in a particular area, we use Tripadvisor to find hotels.

Once I start making campground reservations, I keep a record of everything using my Campground Reservation sheet. This allows me to know exactly what I booked and all the pertinent information of the reservation. This is especially useful for campgrounds, which are less likely to send an email confirmation than a hotel.

National Park or Other Attraction Reservations

Even when visiting national parks these days, you do have to think about timed-entry reservations. There are a few parks, like Arches NP, Rocky Mountain NP and Glacier NP that require reservations to enter some of all areas of the park. Many other sites require reservations for house tours, cave tours or other types of guided tours.

Even some museums and other attractions have begun requiring timed-entry reservations.

As you begin planning your road trip, be sure to check the website of each park or attraction to find out if you need to make advance reservations. Finding out early on that you missed your opportunity to get tickets for a specific park or tour could affect your entire trip.

When it comes to national park reservations, it is important to note that many times only a fraction of tickets are released initially, which is often several months in advance. Additional tickets are often released 1-2 days prior. We had to rely on these “last minute tickets” when visiting Arches in 2022 after the historic flooding forced us to completely cancel our entire summer trip to Yellowstone.

Read my full guide on national parks trip planning here.

When to Make Reservations

If you have more flexibility, you could certainly wait and make at least some of these decisions on the road. How much you plan in advance is totally up to you, your travel style and where you are visiting.

On that note, some places fill up quickly. Do your research and know if you need to book in advance. Yosemite is very popular in the summer, so I made those reservations in December. Others weren’t made until April.

Every destination is different, so do your homework early and know what to expect. And, if you aren’t making reservations in advance, be ready to not have as many choices or possibly even miss a desired stop because there is no availability.

That actually happened to us on the west side of Rocky Mountain National Park a few years ago when we were tent camping. We didn’t have a reservation. We visited several campgrounds and hotels and found no vacancies. Cell phone coverage was basically non-existent, so we couldn’t call or do much research.

We ended up driving all the way to the other side of Denver and skipping Rocky Mountain altogether. That is always a risk when you don’t have a reservation.

On the flip side, we once had a three-night reservation at a state park in southwest Montana. Bad conditions, along with the remoteness of the campground, led us to leave early. We ended up moving onafter just one night and forfeiting our payment for the other two nights.

That’s one of the funthings about travel: you never know what will happen!

Budget

A big consideration for any road trip is the budget. Your budget will often dictate, or at least influence, where you go, how long you are gone, where you stay and much more.

Hopefully, you thinkabout your budget before you start planning. Grant wrote an in-depth article on travel finance, which covers many aspects of budgeting for travel. If you have questions on budgeting, start at Travel Finance 101.

Budgeting for a long road trip can seem overwhelming. But there is one benefit to a long trip that is sometimes easier to deal with than on a shorter trip: You are able to use your “normal” monthly budget.

Of course, you havefixed bills at home which have to be paid even when you’re away. Mortgage, car insurance, and electric bills are still due, even when traveling. Sure, you could turn off your cable or internet if you’re gone for a while, but that may not be worth it if you’re just gone a few weeks.

What you can use is your food, gas and entertainment budgets. Those are costs you don’t have to worry about too much (assuming your income is still consistent) since you would be spending money on them anyway. You may even find food or gas costs are lower on the road.

Traveling in a trailer allows us to keep food in a refrigerator and cook meals “at home” even when on the road. This allows us to save money by not having to eat out every meal.

If you want to compare costs on different travel styles, check out this article: Road Trip Styles – A Cost Breakdown. In this article, Grantcompares the costs of staying in hotels, tent camping and RV camping.

Read more about how we save money on the road.

Leaving Your House

Of course, leaving your house for several weeks can be nerve-wracking. That is one reason we now live in an apartment (and, previously, a condo). We feel much more at ease when we are traveling knowing there are other people living in the building. If anything goes wrong, they can notify us easily.

If you don’t live in a condo or apartment, you just need to make sure you have a neighbor or friend set up to come by once or twice a week to check on things. How often will depend on what you might need to be done at home and if you are leaving behind any pets.

Even in an apartment with no pets at home, we still need someone to check the mail and just make sure nothing crazy happens. As a thank you, we generally pick up a bottle or two of a local spirit for whoever helped us out.

Complications on the Road

Of course, complications can always happen when you are traveling. That is especially true during a road trip. We’ve had several instances when our truck or camper needed service on the road. We also had to delay a trip because our truck needed service the day before our scheduled departure.

When we visited the Great Lakes region in 2019, we had to cut our trip short because the camper needed substantial repairs. Unfortunately, the same issue caused us problems again in 2021 when in Salt Lake City. Both of those were frustrating, but we handled it.

As mentioned previously, we also had to replan an entire summer trip on the road in 2022. We had made it halfway to Yellowstone when the historic flood of 2022 happened. The park was still closed to all visitors the day we were supposed to arrive for our month-long stay at Fishing Bridge RV Park. Sadly, we had to scrap the entire trip and come up with a new itinerary.

Most recently, our engine had difficulty as we approached Shreveport, LA while returning from a road trip to New Mexico. The good news is that we found a service center to squeeze us in for diagnostics the next morning. The bad news is that we had to leave the truck in Shreveport and rent a car to get us home. On top of that, we had to reschedule a planned trip to Chicago so that we could drive back to pick up the truck.

Complications while road-tripping can always happen. It’s all part of the adventure. You just have to roll with it and make the best of a difficult situation.

Need Help Planning Your RV Road Trip?

If this sounds overwhelming, consider ordering our upcoming book: Moon USA RV Adventures. That’s right! We wrote our first book and it will help simplify this entire planning process!

Moon USA RV Adventures include 25 RV routes all over the country. The itineraries range from less than a week to more than a month and include stops at many of our country’s best national parks, landmarks and other attractions.

Each route includes step-by-step driving directions along with what you should see and do along the way. We provide campground suggestions and reviews, restaurants, grocery stores and more!

Final Thoughts on Planning a Road Trip

We always love a good road trip. But there’s truly something special about a road trip out west. The wide open spaces that you find when you get west of the Mississippi River just aren’t the same on the east coast.

Yes, planning a road trip can be difficult. But it is absolutely worth it.

Not only can you see and do a lot on a road trip, but the drive itself is a huge part of the adventure. We never tire of watching the scenery change as we make our way across the country.

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